Sheepdog Protective Services
Post Orders
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I. GENERAL EXPECTATIONS
Report for duty on time and in uniform, equipped with your ID, duty gear, and a fully charged communication device.
Remain vigilant, courteous, and professional at all times. Customer service and safety are equally important.
No sleeping, personal phone use (except in emergencies), or unauthorized visitors while on duty.
Observe and Report: Do not intervene physically unless safety is at risk. Use de-escalation techniques and notify appropriate parties.
II. SHIFT DUTIES
Conduct a pre-shift walkthrough of the site, noting any unusual activity, hazards, or maintenance issues.
Monitor all CCTV cameras using the Avigilon system.
Username: Security
Password: security991guard
Perform regular patrols of designated areas (interior/exterior).
Maintain a Daily Activity Log (electronic or paper as instructed).
Monitor employee and visitor traffic through controlled access points.
III. SYSTEM ACCESS CREDENTIALS
Workstation Computer Login:
Username: vms
Password: vms2022
IV. VISITOR MANAGEMENT & ESCORT POLICY
Follow the Crate & Barrel Visitor Process:
All visitors must:
Provide full name, company, purpose of visit, and contact info.
Sign in/out in the Visitor Logbook.
Present valid ID. If the visitor is a government agency representative, credentials must be verified.
Issue a temporary visitor badge and ensure it is worn visibly.
Family members and customers may use the restroom but:
Must be escorted at all times.
Are not permitted past the yellow railing without:
A security vest, and
A visitor badge.
All visitors must remain in the lobby until their host arrives and escorts them.
Leadership must accompany visitors at all times—officers are not to escort beyond authorized limits.
If media is observed on or near property, immediately notify the Leader on Duty and report details.
V. INTERACTION WITH GOVERNMENT AGENCIES
Notify the Location Leader or HR Business Partner immediately.
Do not answer questions or act as a company representative.
Do not release any documents, records, or commentary.
VI. INCIDENT RESPONSE
In case of a fight, emergency, or disturbance:
Stay calm and do not engage physically unless absolutely necessary.
Call 911 if required.
Notify the Site Supervisor or Crate & Barrel Leader on Duty.
Complete an Incident Report and submit it to Sheepdog management within 2 hours.
VII. EQUIPMENT & REPORTING
Body camera (if issued) must be worn and functioning.
Ensure radios are operational at start of shift.
Log any maintenance needs or damage to equipment immediately.
VIII. DRESS CODE
Approved Sheepdog Protective Services uniform.
Safety vest must be worn when outside or escorting visitors.
Maintain a clean, professional appearance at all times.
IX. END OF SHIFT
Conduct a final patrol and secure all entry points.
Log out of systems properly.
Document any unresolved issues for the incoming officer.
Submit all reports electronically.
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Post Orders: Dive Bar
Location: 117 Government Ave, Hickory, NC 28602
Effective Date: June 17, 2025
Prepared by: Sheepdog Protective Services Operations DivisionI. OBJECTIVE
Maintain a safe and secure environment through high-visibility deterrence, proactive observation, and timely support of Dive Bar staff. Respond appropriately to disturbances or threats using professional judgment and de-escalation techniques.
II. SHIFT RESPONSIBILITIES
🔹 Front Door Coverage
Timeframe: Start of shift until 2:30 AM
Maintain a high-visibility presence at the front entrance.
Monitor patron entry and exit for intoxicated, aggressive, or banned individuals.
Politely redirect or refuse entry if a situation appears volatile.
Do not abandon the post unless directed by Dive Bar staff.
🔹 Interior Requests
Do not enter the venue unless explicitly requested by staff.
When entering, remain professional and focused.
Use verbal de-escalation techniques before considering any further response.
Record any interior interaction in your end-of-shift report.
🔹 Rear Lot Coverage
Timeframe: 2:30 AM to 3:00 AM (or until all employees leave)
Transition to the rear parking lot to deter loitering, theft, or altercations.
Ensure all staff exit safely before leaving the post.
Remain on site until released by the manager on duty.
III. GENERAL PROTOCOLS
Stay alert and minimize distractions; phone use is for official communication only.
Do not fraternize with patrons or staff.
Wear proper uniform with ID visible.
No food, drink, or smoking while visible at post.
IV. INCIDENT REPORTING
Report any fights, medical issues, or suspicious behavior to the on-site manager immediately.
Complete a Sheepdog Incident Report and submit it before the end of your shift.
If a serious incident occurs, contact law enforcement or EMS as needed and then notify your supervisor.
V. KEY CONTACTS
ContactNumberDive Bar ManagerKevin – 214.208.5210Main Bar Line828.855.0846Hickory Police911 or 828.328.5551Fire/EMS911 or 828.464.3112
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I. GENERAL DUTIES
Arrive on time, in proper uniform (shirt tucked in, outerwear must be Sheepdog or site-approved).
Maintain professional appearance and demeanor.
No personal visitors, sleeping, or non-authorized phone usage.
Observe and Report: De-escalate and report issues; do not engage unless life or safety is at risk.
II. CONTACT NUMBERS
Security Cell Phone: 828-612-8722
Guardhouse Landline: 828-833-6004
Supervisor On-Call: 828-382-8320
Emergency Contact (Board Members):
Gail McQuilkin – 305-794-6645
Ned Hickel – 305-799-6080
III. TECHNOLOGY & ACCESS
Key Box Code: 7377, then press bottom right button
Wi-Fi Password: Sheepdog1
Laptop Password: 7377
Use the Door King system to manage gate operations and resident access.
Use Guardtek/GuardTour for reporting, property patrols, and visitor management.
IV. PHONES – DAILY CHECK
Each morning, call the security cell from the landline and vice versa to ensure:
Both phones can make/receive calls
Voicemail boxes are functional
Promptly return any missed calls or voicemails on either line.
Report any phone issues immediately to your supervisor.
V. ACCESS CONTROL
Entrance Gates:
Right gate: Gate 1
Left gate (next to guardhouse): Gate 2
Property Owners:
Must use remote or keypad (code not to be shared).
If owner lacks a sticker/device, verify identity before allowing access.
Guests:
Must be logged in with name, dates, and property owner.
Issue guest pass and map if needed.
Call owner to confirm visit unless pre-authorized.
Renters:
Info will be provided by the board in advance.
Prepare visitor pass with arrival/departure dates.
Vendors/Contractors:
Must present ID, be logged in, and issued 30-day pass if applicable.
No unverified convoy entries. Log everyone separately.
Prospective Buyers:
Must be accompanied by a verified real estate agent.
VI. PATROLS & INSPECTIONS
Conduct two full property patrols daily (morning & evening).
Log using Guardtek “tours” module.
Include all roads and lakeside areas.
Carry the cell phone.
Post sign on guardhouse if out.
Clubhouse Check:
Ensure doors are locked, lights off, restrooms and kitchen clear.
Document and report any damage or issues to Gail McQuilkin.
Morning Vehicle Check:
Use the mobile form to log patrol vehicle condition.
VII. PACKAGE & MAIL HANDLING
Mailboxes:
USPS has full access.
Accept oversized packages not requiring signature.
Log and notify homeowners by call or text.
Obtain signature upon pickup.
Deliveries:
Accept from FedEx/UPS (if vehicle is marked).
Log all deliveries and notify recipient.
VIII. GATE OPERATIONS – DOOR KING
Refer to system guide in the laptop:
Relay 0: Exit Gate
Relay 1: Owner Gate
Relay 2: Visitor Gate
Open/close using Active/Hold or Inactive/Rls as appropriate.
Add residents/remotes using proper naming and TR# formatting.
IX. WEATHER & EMERGENCIES
In case of snow, leave gates open until roads are cleared.
Report power issues or battery alarms to Ned Hickel.
911 calls: Stay at post and contact owner if alarm triggered.
Log any public safety agency contact per protocol.
X. APPEARANCE & HOUSEKEEPING
Maintain a clean and professional workspace in the guardhouse.
Sweep entrance, check for trash, and secure outdoor containers.
Do not park vehicles in front or rear of the guardhouse. Use designated shed area.
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Post Orders: Intercrew
Location: 1811 1st Ave SW, Hickory, NC 28602
Effective Date: 2025
Prepared by: Sheepdog Protective Services Operations DivisionI. POST TYPE
Interior Security Coverage
Unarmed or Armed, as designated per shift
II. OBJECTIVE
Ensure the safety and comfort of guests and staff through:
High-visibility deterrence inside the venue
Conflict prevention and de-escalation
Immediate reporting of unsafe or unlawful behavior
III. ENTRY CONTROL & ID VERIFICATION
While door staff handles IDs, security may be asked to assist.
If verifying:
All patrons must be 21+ years old
Acceptable IDs: State-issued driver’s license, passport, military ID
Deny entry if:
ID is fake or expired
Patron is extremely intoxicated
Patron is aggressive or non-compliant
IV. INTERIOR COVERAGE & PATRON SAFETY
Remain present and circulate throughout:
Bar areas
Lounges
Corridors or restricted zones
Be alert for:
Over-intoxicated guests
Disputes or escalating arguments
Unauthorized access
Theft, drug use, or signs of concealed weapons
Use verbal de-escalation as your primary response method.
Document and report all incidents to:
On-site management
Sheepdog Protective Services chain of command
V. HANDLING INTOXICATED OR UNRULY PATRONS
If a patron appears intoxicated:
Notify bar staff to stop serving
Monitor their behavior discreetly
Escort out if necessary—calmly, respectfully, without force
If aggressive:
Attempt de-escalation
If necessary, remove them professionally
If they resist or become violent:
Call law enforcement
Protect yourself using only reasonable force
Complete a full incident report
VI. CROWD CONTROL & INCIDENT RESPONSE
If a disturbance or fight occurs:
Separate involved parties immediately
Escort aggressors out when safe to do so
Call 911 if:
Physical violence escalates
A weapon is observed
Anyone is injured
Prevent:
Blocked exits or emergency pathways
Clusters in high-traffic zones
VII. CONTACT INFORMATION
ContactNumberVenue828.302.1100Law Enforcement911
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Sheepdog Protective Services
POST ORDERS
Location: McLeod Centers for Wellbeing
Address: 222 Morganton Blvd SW, Lenoir, NC 28645
Post Type: Unarmed Security Officer
Client Contact: Stacey Heavner – (828) 610-2740Shift Overview
Security personnel assigned to this location are expected to maintain a professional presence at all times, acting as a visible deterrent to ensure a safe and welcoming environment for staff and clients.
Primary Duties
Maintain a visible presence in the front lobby near the check-in area.
Periodically conduct walkthroughs of:
Hallway areas
Parking lot (exterior visual checks only)
Discourage loitering in or around the premises.
Check in with the front desk at the start of each shift and obtain the site phone.
Phone must remain with the officer at all times during the shift.
Ensure the front door is locked once all patients have left for the day.
Check out with the Program Manager (or designated supervisor) before leaving shift.
Return the site phone to its designated charging station at the front desk before departure.
Complete a DAR at the end of your shift.
Conduct & Protocols
This is an unarmed post. No weapons of any kind are permitted on the premises.
Officers must remain on-site for the entire shift unless otherwise directed by Sheepdog administration.
Officers must maintain professional demeanor and clear communication with McLeod staff and clients.
De-escalation is the first step in all conflict situations.
Do not physically remove anyone from the property unless explicitly directed by staff.
If staff determine someone needs to leave and the individual refuses:
Notify Lenoir Police Department at (828) 757-2100
Call 911 for emergencies.
Additional Notes
Officers are expected to follow Sheepdog Protective Services’ standards for appearance, conduct, and reporting.
Any incidents, unusual behavior, or client concerns must be documented and reported via standard reporting procedures in Tracktik.
The waiting room is for clients. Please do not sit in the waiting room.
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On-Site Contacts:
Mayson James – Venue Management
Jessica Lynch – Venue Management
1. Purpose
Sheepdog Protective Services (SPS) provides security services to Pine Event Venue. Our primary responsibility is to protect Pine, enforce Pine’s rules and regulations, and manage incidents as directed by venue management.
2. Chain of Command
SPS officers on duty report directly to Pine management staff (Mayson or Jessica) for venue-specific direction.
SPS officers remain under Sheepdog Protective Services’ supervision and may consult their SPS supervisor if clarification is needed or if requests fall outside standard responsibilities.
Pine is our client. Pine’s clients (event hosts, patrons, vendors) are not our clients.
3. Scope of Duties
Rule Enforcement: Enforce Pine’s rules and regulations fairly, consistently, and with professionalism.
Incident Management: Respond to disturbances, conflicts, or unsafe behavior in a calm and controlled manner. Notify Pine management immediately of any significant incidents.
Client Requests:
If Pine’s client (event host) makes a reasonable request that falls within our security scope and does not interfere with protecting Pine, officers may comply.
If the request is inappropriate, outlandish, or outside SPS responsibilities, consult Pine management and/or the SPS supervisor before proceeding.
4. Alcohol Policy
Patrons are not permitted to leave Pine property with alcohol.
If observed:
Politely remind them of the policy, as well as an open container violation.
Advise they must either dispose of the drink in a trash receptacle or finish it inside before leaving.
Document repeated refusals or confrontations and notify Pine management immediately.
5. General Conduct & Procedures
Maintain a professional, approachable presence at all times.
Document all incidents in SPS reporting system per standard procedures.
If law enforcement or EMS is required, notify Pine management and SPS supervisor immediately.
Do not engage in activities outside your assigned duties (e.g., event setup, bartending, guest services) unless specifically approved by Pine management and an SPS supervisor.
Follow SPS company policies at all times, including body-worn cameras for armed officers and incident reporting protocols.
6. Emergency Response
In any emergency, prioritize life safety, protection of venue property, and communication with Pine management.
Call 911 when appropriate and notify SPS supervisor.
Provide initial control of the scene until relieved by law enforcement, fire, or EMS.
7. Final Notes
Always show respect to Pine staff, their clients, and patrons.
Remember: Our job is to protect Pine and support their events by ensuring safety, security, and compliance.
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Points of Contacts
Supervisor Line: (828) 382-8320
Operations Manager: Katherine Culbreth
Phone: (828)-820-5852
Director of Operations: Jon Acord
Phone: (828)-579-3936
Chief of Police: Robert Reusch
Phone: (828)-579-2386
Roaming Guard 2100-0500
Required Uniform
All guards are required to be fully uniformed in the following clothing articles. Anything more or less is a violation of company policy.
Uniform Piece Required
Sheepdog Protective Services gray polo ☑
Khaki BDU pants ☑
Black boots or approved black shoes ☑
Black belt ☑
Sheepdog Protective Services guard badge (optional)
Black Jacket (Permit to weather conditions) ☑
Sheepdog black toboggan with Security embroidered (permit to
weather) ☑
Guard Responsibilities
Clocking In and Out
Please ensure that you clock in and out on site in the Tracktik app, as it is your responsibility.
Remember, this is how your paycheck will be calculated.
Tracktik Information
Please follow the Tracktik procedures by logging in
1. At the beginning of your shift, address any issues that occurred prior to your arrival. Ensure that these issues are recorded in Tracktik and provide video or photographic evidence whenever possible.
2. Record entry of all emergency vehicles onto the property.
3. Log all property patrols and checkpoints by scanning each checkpoint and update your daily activity report with any findings. Record any abnormal or unusual activities in Tracktik. If you come across any maintenance issues, please take pictures and document them in Tracktik.
General Duties and Responsibilities
1. Maintain a visible and professional presence to discourage criminal activity.
2. Conduct patrols of the assigned area to identify and prevent security breaches.
3. Provide exceptional customer service by assisting visitors, employees, and clients when necessary.
4. Accurately document all incidents, observations, and activities in a detailed manner.
5. Contact Asheville PD for any issues that you cannot handle. Ensure you document the incident.
Checkpoints
1 st Floor – Lower Parking Lot (Located outside the rear entrance to the bakery)
1 st Floor – Laundry Hall (Located at the end of the laundry hall)
2 nd Floor – Employees Area (Located to the left inside the employees only area)
2 nd Floor – Guest Hall (Located at the end of the guest hall on the left)
3 rd Floor – Guest Hall (Located in guest hallway on the right)
3 rd Floor – Golden Hour (Located left off the elevators and left into the restroom area)
4 th Floor – Lobby (Located to the right of the restrooms)
4 th Floor – Guest Rooms (Located at the end of the guest hall on the left)
5 th Floor – Located outside the elevator
6 th Floor – Roof Electrical Door (Located left off the elevators and outside the electrical room)
6 th Floor – Kitchen Door (Located to the right off the elevator)
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Client: Shurtape Technologies, LLC
Security Provider: Sheepdog Protective Services (SPS)Locations:
Corporate Campus: 1712 8th St Dr SE, Hickory, NC
Highland Complex: 1506 Highland Ave NE, Hickory, NC
Hours of Coverage: 4:00 PM – 8:00 AM, 7 days/week
Officer Type: Unarmed Guard (Taser/Baton allowed if certified)Gate Access & Entry Procedures
All officers must enter through the front gate only, which has a badge reader (located on the island beyond the gate).
Gate Movement: Both gates swing inward toward the building.
Exiting: Do not pull past the white painted lines on the asphalt—doing so may activate the gate and cause it to strike your vehicle.
Wait for the gate to fully open before proceeding.
General Duties
Remain alert, professional, and on-site for the entire shift (excluding authorized vehicle patrol transit).
Adhere to all SPS uniform and appearance standards.
Maintain proper radio and phone etiquette at all times.
Use TrackTik for:
All patrol tracking
Checkpoint scanning
Incident reports
Daily shift logs
Shift-Specific Instructions
4:00 PM – Midnight Shift
Upon arrival:
Retrieve vehicle keys from the front desk.
Perform a vehicle checkoff in TrackTik before beginning patrol duties.
From arrival until approximately 6:00 PM (or earlier if staff have departed):
Show visible presence in multiple areas around the property, rotating between:
Front entrance
Side parking lot nearest Enterprise
Rear employee parking lot
No checkpoints required during this time.
Around 6:00 PM:
Perform a full interior check of the Corporate Campus building.
6:00 PM – Midnight:
Resume standard checkpoint patrols as outlined in “Checkpoint Summary” below.
End of shift:
Return vehicle keys to the front desk.
Midnight – 8:00 AM Shift
Upon arrival:
Retrieve vehicle keys from the front desk.
Perform a vehicle checkoff in TrackTik before beginning patrol duties.
Midnight – Approximately 7:00 AM:
Complete all standard checkpoints as outlined in “Checkpoint Summary.”
7:00 AM – End of Shift:
Maintain a roving presence around the building (similar to the 4–6 PM roving pattern).
No checkpoint scans required during this final roving period.
End of shift:
Return vehicle keys to the front desk.
Patrol Duties
Corporate Campus – 1712 8th St Dr SE
Patrol Type: Foot patrol
Interior Patrols:
One full interior patrol at approximately 6:00 PM.
One full interior patrol before 7:00 AM.
Scan the interior checkpoint during each interior patrol.
Exterior Patrols:
Walk the perimeter and check all doors and access points every hour.
Scan all 18 exterior door checkpoints each time.
Check the car wash checkpoint at least once every 2 hours.
Monitor for unsecured doors, safety hazards, unauthorized persons, or facility issues.
Document and report all abnormalities with notes and photos in TrackTik.
Highland Complex – 1506 Highland Ave NE
Patrol Type: Vehicle patrol
Duties:
Complete 1 vehicle patrol per shift at varying times to avoid predictability.
Patrols are for visibility, deterrence, and situational awareness.
Scan the 16 fixed checkpoints and 1 GPS checkpoint across all four buildings at least once per shift.
Log each patrol in TrackTik using the Checkpoints → Tour function.
Reporting Requirements
Complete a TrackTik Daily Report at the end of each shift, detailing all activities, observations, and completed patrols.
Submit a TrackTik Incident Report for any:
Suspicious persons or vehicles
Alarm activations
Vandalism, trespassing, or safety concerns
Medical incidents or injuries
Ensure reports are professional, accurate, and complete.
Client has live access to all reports via their portal.
Emergency Procedures
Medical or Fire Emergencies: Call 911 immediately.
Law Enforcement: Contact Hickory Police Department at 828-328-5551.
SPS Internal Escalation: Contact On-Duty Supervisor at 828-382-8320.
File an incident report and notify supervision immediately after any emergency.
Site Rules & Restrictions
Weapons: No firearms permitted. Taser and baton may be carried only if SPS-certified.
PPE: Bullet-resistant vests optional but allowed.
Breaks: All breaks (restroom and food) must be taken on-site.
Professional Conduct:
No sleeping, loitering, or playing games on mobile devices.
No visitors or unauthorized persons allowed on post.
Technology Monitoring
GPS tracking is active via issued site device.
Client may review patrol patterns daily through the portal.
Checkpoint Summary
Corporate Campus:
Interior: 1 checkpoint (scan during each interior patrol – 6 PM and 7 AM)
Exterior: 18 door checkpoints (scan each once per hour)
Car Wash: 1 checkpoint (minimum scan every 2 hours)
Total: 20 checkpoints
Highland Complex:
Fixed: 16 checkpoints
GPS: 1 roaming checkpoint
Frequency: All must be scanned once per shift
Last Revision: 08/11/2025
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OVERVIEW
All security staff must wear an approved Sheepdog Protective Services uniform and maintain a professional appearance at all times.Security staff assigned to the parking post will be issued the Overnight Parking Bag containing:
• Day passes
• Annual passes
• Cash
• Trail maps
• iPadUpon arrival, the officer must verify the contents of the bag and initial the designated verification sheet. Security staff at the parking post are the first point of contact for visitors. An exceptional and efficient guest experience is essential.
FACILITY ENTRY PROTOCOL
Anyone entering the facility must meet at least one of the following conditions:
1. Pay $12 for parking (cash or card)
2. Be listed on the daily parking list (available on the iPad via Microsoft Teams)
3. Present an active Annual or Staff parking pass
4. Present appropriate, pre-approved documentation allowing entry
5. Be confirmed by department leadership if not on the list
• Media access requires approval by the Retail Manager or Director of Operations.
• Deliveries are not accepted after hours. Do not allow delivery drivers to park on site overnight.SHIFT PROCEDURES @ US National Whitewater Center
Early Morning / Early Evening (Arrival – Gate Closure Time)
• Lay out cones per the yellow line markings to keep the lane nearest the booth open.
• Guard must park in the designated area at the end of Whitewater Center Pkwy.
• Collect $12 per vehicle unless an Annual Pass is shown or the vehicle is listed.
• Acceptable payment: Cash or Card.Gate Closure Times • Sunday–Wednesday: 10:00 PM – 5:00 AM • Thursday–Saturday: 12:00 AM – 5:00 AM
During this period:
• No vehicle access is permitted.
• No pedestrian access is permitted until 4:00 AM.
• Pedestrian access from 4:00 AM onward is allowed for trail use or mountain biking.
• No vehicle access until 5:00 AM.EMERGENCY CONTACTS
• In the event of an emergency, immediately call 911.
• If emergency alarms sound at the lift stations (North Lot), or after a 911 call, contact the Sheepdog Supervisor On-Call at 828-382-8320. The on-duty supervisor will make all necessary additional notifications.• Log all issues in the Overnight Binder and report via TrackTik
PATROLS
The roaming officer will conduct routine patrols, with special attention to the following locations for locked doors and compromised locks:
• Outfitters
• Conference Center
• Food & Beverage doors
• Trail Center Bikes
• Loading Dock
• River CenterAny issues must be reported via TrackTik as an incident report or checkpoint note.
MOULTRIE CAMERA ACTIVATIONS
• Log into the Moultrie app at the start of each shift; confirm notifications are active.
• Respond to motion alerts immediately by investigating the location.
• If trespassing is detected, contact CMPD without delay and complete an incident report.
• Complete a Moultrie Activation Report for each alert, including:- Date/time of activation- Activation location- Observations- Disposition (false alarm, confirmed incident, etc.)
• Submit all reports before the end of the shift.REPORTING
• All incident and checkpoint notes must be entered into TrackTik.
• Log routine shift notes in the Daily Activity Report.
• Ensure documentation is professional, accurate, and timely.